Trusted by enterprise firms running high-volume fleets
Turner Construction, Messer Construction, Mortenson, Swinerton, Black and Veatch, and Balfour Beatty Equipment run their equipment operations on RentalResult.
What Is Equipment Rental Management Software for Contractors?
Equipment rental management software for contractors is the system that runs every rental a contractor takes part in: internal rentals between its own jobs and regions, re-rents sourced from rental houses, and external rentals of owned equipment to other companies. It ties each rental to a contract, a rate, an availability record, and an invoice, so the yard, the jobsite, and finance read the same numbers.
It is not the same thing as rental yard software. Rental yard software runs a rental business that serves outside customers, with counter sales, e-commerce, and customer accounts. A contractor that also operates a rental business runs that side on RentalMan, and RentalResult connects to it through Re-Rentals Direct. It is also not the same thing as asset tracking. Tracking tells you where a unit is; rental management tells you who is paying for it, at what rate, and until when. Servicing and workshop orders belong to equipment maintenance management software, which shares the same asset record.
Contractors rely on it because equipment operations rarely run on one rental model. Teams move equipment between projects. They re-rent from suppliers when demand spikes. They rent equipment out to jobsites or partners to recover cost. Most systems treat these as separate problems and the contractor reconciles them in spreadsheets.
What equipment rental management software covers
- Internal rentals with approvals, defined terms, and chargebacks to the receiving job
- Re-rents ordered, received, invoiced, and returned inside the same workflow as owned units
- External rentals to third parties, with contracts and invoicing on the same record
- One availability picture across owned and rented equipment
- Daily, weekly, and monthly rates with minimums and overtime
- Invoices built from the on-rent and off-rent record
- Rental cost by job, location, and vendor
Who it is for
General contractors and specialty contractors that own and operate their own fleets and run a centralized equipment arm, with multiple projects and regions drawing on the same equipment.
| Capability | What RentalResult does | Outcome |
|---|---|---|
| Internal rentals | Inter-yard and inter-company moves get logged and charged like any other rental | The lending yard recovers its cost instead of eating it |
| Re-rents | A re-rent shows the vendor rate and your markup side by side | Margin that used to slip through lands on the invoice |
| External rentals | Outside rentals sit against the job and the vendor, with off-rent dates in plain view | Idle rental days end before they pile up |
| Availability | Owned fleet and rented units share one availability picture | Planners stop renting gear the company already owns |
| Dispatch and returns | Delivery, pickup, and off-rent dates live on the rental record, not in a text thread | Units come back on time and the record closes the same day |
| Billing | Invoices build from the real on-rent and off-rent record | Days that used to go unbilled get captured |
How RentalResult handles each rental type, and what changes for the contractor
Equipment Rental Management Software FAQs
What is equipment rental management software?
Equipment rental management software is the system a contractor uses to run internal rentals, re-rents, and external rentals with shared availability, contracts, dispatch, billing, and returns. It supports internal equipment companies, re-rent activity, and jobsite rentals, and it focuses on transactional rental operations rather than long-term asset lifecycle management.
Can it support internal rentals between projects?
Yes. Internal rentals run through structured reservations, defined terms, and internal billing, so equipment moves between projects and regions without losing visibility, accountability, or cost control.
How do re-rents work for enterprise contractors?
Re-rented equipment is managed alongside owned equipment using the same rental workflows. Availability, contracts, billing, pickup, and return follow one process, which removes manual re-rent steps and improves cost accuracy.
What is a re-rent?
A re-rent is equipment a contractor rents from a rental house to cover a job when its own fleet cannot. The contractor carries the rental cost against the job and, in RentalResult, manages the unit with the same contract, availability, and billing record as an owned unit.
Does it replace rental yard software?
No. Equipment rental management software serves contractors that own fleets, not third-party rental yards. Rental yard software runs a rental business with counter sales, customer accounts, and e-commerce; a contractor that runs one uses RentalMan for that side. RentalResult connects to rental yard systems through Re-Rentals Direct so re-rent activity lands in the contractor’s own rental workflow.
Does it integrate with an ERP?
Yes. RentalResult writes rental charges, costs, and invoices to ERP and accounting systems including SAP, Oracle, CMiC, and Viewpoint Vista, and reads re-rent availability and costs from RentalMan.
Can it be used across multiple locations?
Yes. The software supports multi-location equipment operations with centralized visibility and governance, while local teams manage rentals for their own yards and jobs.
Who typically uses equipment rental management software?
Enterprise construction companies that operate a centralized equipment arm and need to manage internal rentals, re-rent activity, and jobsite equipment demand across multiple projects and regions.