Trusted by enterprise firms running high-volume fleets
Turner Construction, Messer Construction, Mortenson, Swinerton, Black and Veatch, and Balfour Beatty Equipment run their equipment operations on RentalResult.
The basics
What Is Equipment Maintenance Management Software?
Equipment maintenance management software is the system a contractor uses to plan, perform, and record maintenance on every machine it owns. It schedules service by date, hours, or mileage, turns repair requests into work orders, and keeps a full service history on each asset.
Most maintenance teams call it
A CMMS.
A computerized maintenance management system. It schedules and records maintenance work.
The types of maintenance it manages
- Preventive maintenance: scheduled service before a failure, set on calendar intervals
- Usage-based maintenance: service scheduled on engine hours, mileage, or other meter readings recorded at dispatch, on return, and in the shop
- Corrective maintenance: repairs raised from an inspection finding, an operator report, or a service call
- Inspection and certification: test sheets, inspections, and certificates tracked on the asset, with equipment held back from going out when a check has expired
Why construction is different
Equipment moves between jobs every week, and service is due on hours as often as on dates. A machine in the shop is a machine missing from a job.
Where it fits
Part of construction equipment management software, on the same asset record as tracking and rental.
See it in RentalResult
Inside the RentalResult Workshop
Plan the shop, drill into any order, and record the work as it happens.
01 · Workshop Control Center
See Every Work Order Due in the Shop
One screen for the shop supervisor to plan upcoming work orders, filtered by date, branch, asset status, work order type, or service type.
- Unfinished orders stay in view, whatever their scheduled date
- Asset status, cost, and invoice value on every order
- A filter for orders with every line allocated and ready to start
02 · Worksheets and lines
Drill From the Order to Every Line
Select an order to see its worksheets, then each line with its quantity, cost, and invoice value.
- Quick edit for start and end times, worksheet status, and notes
- Labor allocation opened straight from the order
- Preview, print, or email the work order
03 · Workshop Entry
Record the Work on the Order as It Happens
Each service gets its own worksheet, with instructions, certificates, and test updates beside it. Every line carries its budget cost, price, and total.
- Labor flagged on each line, so shop time is costed
- Parts ordered from a supplier without leaving the order
- Actual cost pulled in when the order is finished
- Flexible triggers: calendar, hour meter, and mileage schedules on the same asset
- Reusable service templates by equipment type or class
- One view of upcoming, due, and overdue service across every shop
- Fewer emergency repairs and last-minute breakdowns
How Equipment Maintenance Management Software Keeps Enterprise Fleets Running
It connects five jobs that usually live in separate tools. Here is what each one does in RentalResult.
| Capability | What RentalResult does | Outcome |
|---|---|---|
| Preventive maintenance | Service triggers on engine hours, mileage, or a calendar date, whichever comes first | Fewer breakdowns on the critical path |
| Work orders | One order from request to sign-off | Mechanics repair instead of chasing paperwork |
| Inspections and compliance | Records stay on the asset, with dates | Audits without a scramble |
| Service history | Every repair and part lands on the asset record | Repeat failures and costly machines stand out |
| Return to service | The clock runs from breakdown to back on the job | Equipment returns to work faster |
Inspections and compliance
Inspection Records That Stand Up to an Audit
OSHA sets inspection and record rules for cranes in 29 CFR 1926.1412, and 29 CFR 1926.600 covers the rest of the fleet. RentalResult keeps every inspection and certificate on the asset, so the record is there when an auditor asks.
- Inspection services created automatically when equipment comes back from a job
- Test sheets attached to each service, so every shop runs the same checks
- Certificate and exam schedules with reminders before each one is due
- Warnings or hard stops at dispatch for equipment with an expired certificate
- Certificate history for every asset, ready when an auditor asks
For more on safety and compliance in construction maintenance, read our guide.
OSHA crane inspections, 29 CFR 1926.1412
Every shift
Inspected by a competent person before work starts
Every month
Documented and kept for at least three months
Every year
Inspected by a qualified person, with records kept for at least 12 months
CMMS versus EAM
CMMS, EAM, or Construction Equipment Maintenance Software?
A CMMS schedules and records maintenance. An EAM manages an asset from purchase to disposal. Construction equipment maintenance software is a CMMS built for fleets that move, where availability for the next job matters as much as the service record.
| Question | General CMMS | EAM | RentalResult |
|---|---|---|---|
| Main job | Schedule and record maintenance | Manage the asset lifecycle | Keep owned equipment serviced and ready for the next job |
| Service triggers | Calendar dates and meter readings | Calendar, meter, and condition data | Calendar dates, engine hours, and mileage, with readings taken at dispatch, on return, and in the shop |
| Where the asset is | Usually a fixed site | Usually a fixed site | Moving between jobs, yards, and shops |
| Out of service | Recorded on the work order | Recorded on the asset | Flagged for inspection or repair and kept off new jobs until the work is done |
| Cost to the job | Tracked by work order | Tracked at asset level | Work orders raised against a project, with repair costs recharged to the job |
- ERP and accounting: SAP, Oracle, CMiC, and Viewpoint Vista
- Telematics: engine hours and location from connected providers, on the asset record
- Re-rents: RentalMan for re-rent availability and costs when a machine is down
- CRM and tax: Salesforce and Vertex
- Mobile: Job Site Portal and RentalResult GO on iOS and Android over a live network connection
Buyer guide
How to Choose Equipment Maintenance Software for a Construction Fleet
Start with how your equipment moves, not with a feature list. Ask each vendor:
For a side-by-side look at how RentalResult compares with other maintenance and equipment management products, see our comparison pages.
Read how SaaS and licensed maintenance software compare on cost.
- Can service trigger on engine hours and mileage as well as on dates?
- Does an asset in the shop show as unavailable to the people requesting equipment?
- Do inspection records stay on the asset for an audit?
- Can mechanics update the record from a tablet or phone?
- Do labor, parts, and downtime costs reach the job and the ERP?
Keep reading
Go Deeper on Equipment Maintenance
The full platform
Maintenance is one part of construction equipment management.
FAQ
Equipment Maintenance Management Software FAQs
Straight answers to the questions contractors ask most about maintaining a construction fleet.
What is equipment maintenance management software?
Equipment maintenance management software is a system that plans, tracks, and records maintenance for a fleet of equipment. It schedules preventive maintenance by date, hours, or mileage, runs repair work orders, stores inspection records, and keeps a service history for every asset.
Is RentalResult a CMMS?
Yes. RentalResult is a CMMS built for construction fleets. It handles preventive maintenance, work orders, inspections, and service history, and it also connects maintenance to equipment availability, job costs, and finance, which a general CMMS does not.
What is the difference between a CMMS and an EAM?
A CMMS schedules and records maintenance work. An EAM manages an asset across its whole life, from purchase to disposal. Construction fleets usually need CMMS depth plus the availability and cost links of an EAM.
Is there free equipment maintenance software?
Free and low-cost CMMS tools exist and suit a single shop with a small fleet. Enterprise contractors running equipment across several shops and regions usually need inspections, telematics hours, job costing, and ERP integration that free tools do not include. RentalResult pricing depends on fleet size and scope.
Can mechanics and field crews use equipment maintenance software on a phone?
Yes. Field crews use the RentalResult mobile apps to record meter reads, photos, and notes on the right asset. Mechanics assigned to a work order update it from a tablet in the Scheduled Maintenance app, including status, parts, labor, and test sheets.
Who uses this software?
Maintenance managers, shop supervisors, fleet maintenance teams, and compliance leaders.
How does equipment maintenance management software reduce downtime?
Equipment maintenance management software reduces downtime by triggering preventive maintenance on schedule and surfacing issues before they cause failures. Teams return assets to service faster and avoid the unplanned breakdowns that stall jobs.
Does equipment maintenance management software support preventive maintenance scheduling?
Yes. Equipment maintenance management software schedules preventive maintenance based on time, usage, or meter readings, so service happens at the right interval. This extends asset life and keeps high-value equipment ready for the next job.
How does equipment maintenance management software connect to equipment operations?
Equipment maintenance management software connects maintenance to the full equipment workflow, so an asset in service is reflected in availability, allocation, and billing. This keeps field, yard, and finance teams working from the same accurate status.
Can equipment maintenance management software track service history and costs?
Yes. The system records service history, labor, and parts against each asset, giving a clear view of total maintenance cost over the equipment lifecycle. This supports better repair or replace decisions and stronger cost recovery.