Let’s peel back the layers to reveal five essential features inside RentalResult that you might not be using to their fullest potential. These aren’t “nice-to-know” tips—they’re practical, everyday tools designed to help you move faster, reduce manual work, and keep operations running smoother.
If your team relies on equipment rental management software to run dispatch, contracts, and job site requests, small efficiency gains add up quickly. The features below are easy to adopt, easy to teach, and often overlooked—even by experienced users.
1) The Efficiency Accelerator: CTRL + M
CTRL + M is more than a keyboard shortcut—it’s a fast lane to the parts of the system you use most. For new users, it reduces the “where do I click?” learning curve. For power users, it cuts seconds off hundreds of small moves each day.
With CTRL + M, you can quickly search for modules, functions, and sub-menus without hunting through navigation trees. That might mean jumping from a rental contract to item holding, or moving from one control center to another without breaking your workflow.
The real benefit isn’t just time saved. It’s flow. When navigation is effortless, users stay focused on the task—dispatching, checking availability, resolving issues—rather than fighting menus.
2) Your Data Analysis Power Tool: Filter Rows
Rental operations generate dense tables—especially in control centers where you might be scanning hundreds (or thousands) of records. When a table can hold up to 2,000 records, manual scrolling isn’t just slow—it increases the chance you’ll miss what you need.
That’s where Filter Rows helps. With a simple right-click, you can activate a search bar to perform targeted text searches based on the criteria you care about—like an asset number, contract reference, or project description.
Instead of “hunt and peck,” Filter Rows lets you narrow the view immediately, find the right record faster, and move on. It’s one of the simplest ways to speed up decision-making inside equipment rental operations.
3) Tailor Your Table Views: Unlocking Column Widths
Productivity often comes down to how information is presented. If you spend time in tables and control centers across modules, your screen layout matters more than you think.
Unlocking Column Widths allows you to adjust column sizes so the details you need are easier to see—without constant horizontal scrolling or opening records one by one. For example, you might expand supplier details, job names, or status columns while minimizing fields that aren’t relevant to your daily workflow.
This is a small change with a big usability payoff. It helps users work faster and reduces frustration, especially for roles that live in the control center all day.
Just as important: users can learn how to revert to default settings when needed—so customization never turns into confusion.
4) Enhance Field Communication: Mobile Job Site Portal
Field communication breaks down when job sites don’t have a clean way to ask questions, request updates, or track what’s happening with their equipment. The Mobile Job Site Portal helps close that gap.
Originally a desktop feature, bringing it to mobile means job site teams can manage equipment queries in real time—right from their device. Users can submit and track queries related to equipment on rent or broader questions that need resolution.
The portal functions in a CRM-like way, with time-stamped updates and centralized communication. That structure matters because urgent site issues are rarely handled well through scattered calls, texts, and email threads. A single place for updates improves response time, reduces miscommunication, and creates clearer accountability between the field and the facility.
For organizations trying to improve responsiveness, this is one of the most practical workflow upgrades available in an equipment rental management software environment.
5) Speed Up Contract Creation: Importing Lines from a Spreadsheet
If your business is growing—or if you routinely handle large orders—manual contract entry becomes a bottleneck. Importing Lines from a Spreadsheet is built for exactly that scenario.
Instead of keying in line after line, this feature allows you to import multiple contract lines directly from a spreadsheet into RentalResult. It’s especially useful for extensive contracts, bulk orders, or repeatable project setups where the data already exists elsewhere.
The result is less manual entry, fewer keystroke errors, and faster contract creation—so teams can move from request to execution without unnecessary delays.
Integrating These Features into Your Daily Control Center Use
These five features are most valuable when they become routine. A good way to drive adoption is to introduce them one at a time, train by role, and bake them into standard operating habits:
- Use CTRL + M as the default way to navigate
- Apply Filter Rows before scrolling through long tables
- Customize views with Unlocking Column Widths so key fields stay visible
- Route job site questions through the Mobile Job Site Portal instead of scattered channels
- Use Spreadsheet Import for large contracts and repeatable project setups
When teams consistently use these “hidden gems,” the control center becomes exactly what it should be: a faster place to manage work, not a place where work piles up.
Ready to transform how your team works day to day? Book a demo to see how RentalResult equipment rental management software helps you streamline navigation, speed up contract creation, and improve job site communication—so every minute in the control center counts.
